Conflict of Interest Policy

Purpose
To ensure decisions are made in the best interests of the mission, free from improper personal benefit.

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Covered Persons
Directors, officers, key employees, major volunteers, and contractors.

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Definition of Conflict
A conflict exists when a covered person or related party has a financial or personal interest in a transaction or decision affecting the organization.

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Disclosure

1. Annual written disclosure is required from all directors and officers.

2. Conflicts must be reported immediately when they arise.

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Procedure

1. The interested person must disclose the interest fully and leave the room during discussion and vote.

2. The Board will determine whether a conflict exists.

3. If a conflict exists, the Board must consider alternative arrangements or competitive bids.

4. The transaction must be approved only upon finding it is:

   • In the organization’s best interests

   • Fair and reasonable

   • Compliant with IRS intermediate sanctions rules

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Violations
Any individual failing to disclose a conflict may be disciplined, including removal.